Iowa State University Cuffs

Constitution


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Constitution of Cuffs

Ratified March 29, 2001 Amended April 21, 2008


Article I: Name

This organization shall be named Cuffs, and it shall be registered and operated as a Student Organization with the Student Activities Center at Iowa State University. The Executive Committee shall have the authority to take any lawful action necessary to implement this Article, which shall supersede all other Articles of this Constitution.

Article II: Mission

The Mission of Cuffs is to provide an educational, social, and supportive environment for the students of Iowa State University to meet and discuss topics relating to safe, consensual, and non-exploitative forms of alternate human sexuality, to provide information and resources on safety, health, and STD prevention, and to help educate the Iowa State University community about alternate sexuality issues. Cuffs abides by and supports established Iowa State University policies, State and Federal Laws.

Article III: Membership

Membership in Cuffs shall be open to all persons who are supportive of the Mission of Cuffs, and who are students, faculty members, staff persons, or the spouses or domestic partners of students, faculty members, or staff persons, at Iowa State University. Voting privileges, however, may only be exercised by members who are currently enrolled as students at Iowa State University.

Article IV: Officers

Section 1: The Executive Officers

The Executive duties of Cuffs shall be exercised by five student officers: the President, the Vice President, the Treasurer, the Social Director, and the Information Director.

  1. The President
  2. The President of Cuffs shall register the organization annually with the Student Activities Center; file all required documents and updates with the Student Activities Center whenever necessary; preside over all general and Executive Committee meetings; serve as the official spokesperson for the organization; make and enter agreements between Cuffs and other entities with the advise and consent of the Executive Committee; maintain a master list of active members; maintain all electronic mailing lists associated with Cuffs; facilitate the registration of new members in accordance with the Constitution and Bylaws of Cuffs; ensure that the duties of all other officers are carried out; temporarily assume the executive duties of other officers when the President deems it necessary or when such offices become vacant, except that the President may never sign a voucher on behalf of the Treasurer; write an official history of Cuffs for the academic year and store that history on the Cuffs website so that it is visible to all members; and secure and manage an office space for the organization.

  3. The Vice President
  4. The Vice President of Cuffs shall reserve and manage meeting locations, equipment, and supplies for all general meetings and Executive Committee meetings; plan and coordinate all educational meetings and special guests; plan and coordinate with the Treasurer and Executive Committee all fundraising activities of Cuffs; preside over any meeting in which the President is not in attendance; and temporarily assume the executive duties of the President when that office is vacant.

  5. The Treasurer
  6. The Treasurer of Cuffs shall oversee the financial condition of the organization; collect and record dues payments, and inform the President of the names of persons who have paid dues; maintain accurate records of all income and expenses; prepare an annual budget with the advise and consent of the Executive Committee; take all actions necessary to request, receive, and implement funding from the Government of the Student Body; sign vouchers that are approved by the Executive Committee; sign vouchers that are not approved by the Executive Committee only in an emergency; report the exact financial condition of Cuffs to any Executive Committee Member or other persons with legitimate oversight authority over Cuffs; and coordinate adequate security at all Cuffs meetings and events.

  7. The Social Director
  8. The Social Director shall plan and coordinate all social meetings of Cuffs; plan and reserve locations for special social activities; plan and make all appropriate reservations for trips to conferences with the advice and consent of the Executive Committee; and coordinate entertainment, preparation, and cleanup for all special events.

  9. The Information Director
    1. Duties
    2. The Advisor shall advise the Executive Committee and the individual Executive Officers of Cuffs; sign vouchers presented by the Treasurer which are consistent with the Laws of the United States and the State of Iowa, commonly accepted standards of ethics, university regulations, and the Constitution and Bylaws of Cuffs; oversee the financial condition of the organization; and be reasonably available to meet privately with Executive Officers of Cuffs.

    3. Qualifications for Office
    4. The Advisor of Cuffs must be employed at least half-time as a faculty or staff member of Iowa State University, and must not be on probation or any other such university sanction for incompetence or bad conduct.

    5. Nomination, Confirmation, and Duration of Office
    6. The Advisor of Cuffs shall be nominated biennially by action of the Executive Committee, and must be confirmed by at least a majority vote of the general membership. The vote of confirmation shall normally occur on the same occasion as regular Executive Officer Elections in even-numbered years. The Executive Committee may make a nomination and call a special confirmation vote at other times, if the office of Advisor is vacant.

      The term of the Advisor shall be two years, beginning at the same time as the term of the executive officers in the even-numbered years, and continuing until such similar time in the next even-numbered year. Special confirmation votes occurring between the time of normal confirmation of the Advisor and the end of the same term shall qualify the Nominee to office for the next term. Special confirmation votes occurring at any other time shall be confirmation only for the term in which the confirmation vote is held.

    7. Removal
    1. Membership
    2. The members of the Executive Committee shall be each Executive Officer of Cuffs, who shall each have one vote on the Committee, and the Advisor of Cuffs, who shall be non-voting. The President of Cuffs shall serve as Chairman of the Executive Committee.

    3. Duties
  10. The Information Director of Cuffs shall maintain all official records of the organization except the membership list; take minutes at Executive Committee meetings; maintain an official website for Cuffs; maintain a scrapbook of photographs and other memorabilia from each year; communicate announcements and other information to the general membership when necessary; and assist the President in creating and posting advertisements and flyers for the Organization.

    Qualifications for Office

    Executive Officers of Cuffs must be students in good standing at Iowa State University; must have a cumulative and term grade point average of 2.0 or better; must not be on academic probation, conduct probation, or temporary enrollment; must be members of Cuffs at least 60 days prior to the date of election; and must remain a member of Cuffs throughout their terms in office. Each executive office must be filled by one person alone, and one person may hold no more than one executive office at any given time, except that the President may exercise certain duties of other officers as described in Article IV, Section 1-A of this Constitution. Any executive officer who ceases to meet a qualification for office shall cease to hold that office immediately and automatically once either the Advisor or the President learns of the situation.

    Election and Duration of Office

    Annual elections shall be held at the third general meeting of Cuffs after Iowa State University’s Spring Recess in each year. To win election, a candidate must receive at least a majority of all votes cast for a particular office. If no candidate receives a majority of the votes cast for a particular office, a runoff election between the two candidates who received the most votes shall be held. In all elections, including runoff elections, the ballots shall always include the option of voting for “None of these candidates,” and ballots so marked shall count toward the total number of votes cast for that particular office. Ballots that have no discernible mark for a particular office shall not be counted in the total votes cast for that office. If no candidate receives at least a majority in a runoff election, the office shall remain vacant until a special election is called by the Executive Committee. Special elections shall follow the same voting procedures as regular elections. The Bylaws of Cuffs may specify further election regulations consistent with this Constitution.

    The term of normally elected executive officers shall begin at the adjournment of the second general meeting of Cuffs after the normal election, or at noon on May 1, whichever occurs first. The terms of the officers shall continue until such similar time of the next year. Special elections held between the time of normal elections and the end of the same term shall apply to the following term. Special elections held at any other time shall apply only to the current term. An officer-elect may take office prior to the scheduled time of inauguration if the office to which the officer-elect has been chosen is vacant.

    Removal From Office

    Executive officers may be involuntarily removed from office by a two-thirds vote of the members present at an official general meeting of Cuffs, but such a vote may only be called by petition of seven members of Cuffs or three Executive Committee members. The officer in question must be notified of the location and time of the meeting where the issue will be brought to a vote at least three days prior to the meeting, and must be given reasonable opportunity to speak in his or her own defense.

    Section 2: The Advisor

    The Advisor may be involuntarily removed from office by a two-thirds vote of the members present at an official general meeting of Cuffs, but such a vote may only be called by petition of seven members of Cuffs or three Executive Committee members. The Advisor must be notified of the location and time of the meeting where the issue will be brought to a vote at least three days prior to the meeting, and must be given reasonable opportunity to speak in his or her own defense.

    Section 3: The Executive Committee

    The Executive Committee shall be the official governing body of Cuffs, and shall have the authority, by simple majority vote, to plan the overall strategy and direction of the organization, to levy and collect dues, and to oversee, overrule, and compel actions of individual executive officers, consistent with the other provisions of this Constitution. The Committee shall also have the authority, by four-fifths majority vote, to write and maintain the Bylaws of Cuffs, and to expel a member of Cuffs for just cause.

    All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization at the Campus Organizations Accounting Office and/or approved institution/office (must receive authorization via Campus Organizations Accounting Office). All funds must be deposited within 24 hours after collection. The Adviser to this organization must approve and sign each expenditure before payment.

    The organization may establish reasonable dues. The amount of the dues will be determined in the beginning of the academic year by the Executive Committee and presented to the general membership for a ¾ vote. Dues will be no more than $10.00 per student per semester. The treasurer shall maintain all financial records and shall countersign with the president for all organization transactions. Paying of dues are not required to attend meetings.

    Article VI: Official Meetings

    Section 1: General Meetings

    The Executive Committee of Cuffs shall schedule regular general meetings of Cuffs during the months of September, October, November, December, January, February, March, and April. Meetings at other times of the year may also be scheduled at the discretion of the Committee. All general meetings shall be open to all members of Cuffs as well as all students, faculty, and staff of Iowa State University, their spouses, and domestic partners.

    In order for official business to take place at a general meeting, the time and location of the meeting, but not necessarily the subject of the meeting, must be posted in a manner accessible to all members of Cuffs at least three days prior to the meeting. Posting the meeting schedule on the organization website or over the official announcement mailing list shall satisfy the accessibility requirement. Additionally, there must be at least two officers and ten members of Cuffs, counting officers as members, to constitute a quorum for official business to be conducted at a general meeting.

    Section 2: Executive Committee Meetings

    The Executive Committee of Cuffs shall meet regularly during the months that general meetings are scheduled in order to plan the direction and meeting topics for the group, as well as to conduct any routine business or strategic planning that may be necessary. In order to conduct official business at an Executive Committee Meeting, at least three voting Executive Committee members must be present, and the meeting must either be regularly occurring or announced to all voting Executive Committee members at least three days in advance.

    Article VII. Date of Effect

    This Constitution shall take effect immediately upon ratification.

    Article VIII: Founding Officers

    Being duly elected in accordance with the provisions of this Constitution, and having dutifully served as the Executive Officers of Cuffs for the first year of its existence, the officers in place as of March 29, 2001 shall be vested the Founding Executive Officers of Cuffs, and shall continue in office until the end of the normal term of the 2000-2001 academic year, as specified in Article IV, Section 1-G.

    Article IX: Ratification and Amendments

    Section 1: Ratification

    This Constitution shall be ratified by a two-thirds majority vote of any general meeting of Cuffs which meets the requirements of Article V, Section 1.

    Section 2: Amendments

    After ratification, amendments to this Constitution may be proposed by petition of any seven general members of Cuffs or any three Executive Committee members. The petition must be delivered to the President of Cuffs, who shall then mark it with the current date as the date of the petition. The President shall ensure that the proposed amendments in the petition are posted in a manner accessible to all members, and written or electronic notice of the petition must be sent to all members of known address within three days of the date of the petition. The amendments on the petition shall then be put to a vote, as a whole and exactly as they are worded on the petition, of the voting general members present at a general meeting designated by the Executive Committee, which is consistent with Article V, Section 1, and which is at least seven, but not more than twenty-five days from the date of the petition.

    The President shall send written or electronic notice of the time and place of the proposed vote to all members of known address at least three days before it is scheduled to occur. The President shall send a new notice with updated information at least three days before the new time if the vote is rescheduled for any reason. If no general meeting occurs within the time period specified in this Section which satisfies the provisions of this Section as well as Article V, Section 1, the proposed amendments shall fail. If the President fails to conduct any of his or her duties under this Section, the process may only continue if another Executive Committee member performs the necessary duties, with or without the consent of the President. If, and only if, the proposed amendments are approved by a two-thirds majority affirmative vote, counting blank and illegible ballots cast as votes against the amendments, at a general meeting consistent with all provisions of this Section and Article V, Section 1 of this Constitution, the amendments shall pass.

    Amended or ratified constitution will be submitted within 10 days to Student Activities Center for approval.